Professional email signatures in Microsoft 365
Consistent email signatures, employee data from Microsoft 365, central management and a subscription package suited to your company size. We do not redirect mail through external servers, we do not process message content and we have no access to your emails.
Sales Manager · Your Company Ltd.
Every employee pastes their signature differently
No consistent signature means no professional image. And manually setting up signatures on every computer is a waste of time.
Signature chaos
Different fonts, no logo, outdated phone numbers. The company sends hundreds of emails a day – and each one looks different.
Manual setup for everyone
IT has to configure the signature separately: in Classic Outlook, New Outlook and in the browser. On every device.
Changes? Start over
New number, new title, new banner? Forget about quick changes. You have to go through every user.
3 steps to professional email signatures
The implementation scope and fee are agreed individually. It includes HTML design, Microsoft 365 configuration, data mapping, testing and production launch.
Domain & attribute audit
We check Entra ID attributes (Full name, Title, Business phone, Mobile phone, Company name, Email address and more) – and fill in the gaps.
Design & M365 rule
We create an HTML signature template and configure a mail rule in Microsoft 365. The signature is added server-side – automatically to every new message.
Done – it works
Every new outgoing email from an employee has a professional signature. Campaign banners and data are updated centrally – without employee involvement.
What do you gain?
Order, image and one minute of effort from employees.
Consistent company image
Every email looks the same: same layout, colors, data. Professionalism from the first message.
Automatic data from Entra ID
Name, title, phone, department – populated automatically. A change in Microsoft 365 means an automatic change in the signature.
Campaign banners
A centrally managed promotional or informational banner below the signature. Updating one file changes the banner for everyone.
Shared mailboxes
We also support shared mailboxes. A separate signature for each mailbox – automatically for new messages.
No access to data
We do not install any software. We have no access to email content. We configure only a mail rule in Microsoft 365 / Exchange Online.
Predictable cost
A one-time implementation fee and a fixed monthly subscription. Banner rotations and template changes are included according to the selected package.
Why it makes sense
You do not need a complex platform. You need a professional signature – and someone to take care of it.
- Mail stays in your tenantNo email leaves the Microsoft 365 infrastructure
- No installation on employee devicesSignature added server-side by Microsoft 365
- Complete implementationAttribute audit, HTML template, configuration and testing
- Entra ID attributesName, title, phone, department and other agreed data
- Campaign bannersCentrally managed, change one file
- Shared MailboxSeparate signature per shared mailbox
- Minimal complexityYou tell us what you need – we configure it
- Mail through external serversEvery company email passes through the provider's infrastructure
- Agent or add-inClient-side or server-side installation
- Longer deploymentPanel configuration, testing, rollout
- Directory attributesYes – supports data from Entra ID / Microsoft 365
- Campaign bannersYes – built into the signature
- Shared MailboxYes – supported
- Complex admin panelOverkill for companies under 300 people
A package suited to your company size
We first complete a one-time implementation. The service is then maintained under the selected monthly subscription package.
One-time implementation fee
Implementation is priced separately. It includes requirements analysis, HTML signature design, Microsoft 365 configuration, Entra ID attribute mapping, publishing visual assets, testing and production launch. The fee depends on the number of templates, brands, domains and the required data scope.
net / month · up to 25 users
For small businesses that need one consistent signature and regular banner support.
- ✔ Microsoft 365 configuration maintenance
- ✔ User data from Entra ID
- ✔ 1 brand and 1 base template
- ✔ 1 banner rotation per month
- ✔ 1 template change per year
- ✔ Administrative support
net / month · 26–100 users
For companies that run campaigns more frequently and need regular signature updates.
- ✔ Microsoft 365 configuration maintenance
- ✔ User data from Entra ID
- ✔ 1 brand and 1 base template
- ✔ Up to 2 banner rotations per month
- ✔ 1 minor template change per quarter
- ✔ Administrative support
over 100 users
For organizations with multiple brands, domains, templates or individual support requirements.
- ✔ Dedicated maintenance terms
- ✔ Multiple brands, domains or templates
- ✔ Individually agreed banner rotation limit
- ✔ Individually agreed template change scope
- ✔ Agreed support model
What do the change limits mean?
A banner rotation means replacing a completed visual supplied and approved by the Client. A template change means modifying the HTML layout, styling, fields or signature elements. Additional changes, new designs and separate templates are quoted before delivery. Unused changes do not carry over to subsequent billing periods.
Frequently asked questions
See your new signature in 15 minutes
We'll show you what your company's signature will look like. We'll check the data in M365, propose a template and quote the deployment. No forms ‑ just 15 minutes or one e‑mail.
- → See a signature visualization for your company
- → Get a quote and deployment timeline
- → Minimal employee involvement